SIRE 2.0 Webinar Recap: A guide for assessment preparation
This article is a webinar summary of the SIRE 2.0 self-assessment. The webinar outlined some key actions to take for tanker operators to ensure SIRE 2.0 readiness. These include ensuring accurate and complete pre-inspection data input, crew preparation and awareness, and utilizing vetting preparation tools
One of the most discussed topics in the maritime industry today is how to adapt to the new SIRE 2.0 regime and ensure a smooth transition. As tanker operators strive to comply with the changes, they need effective tools and strategies to navigate the new inspection regime. Kaiko Systems recently held a live webinar on SIRE 2.0, attended by hundreds of industry professionals from more than 20 countries.
In the webinar, Nick Vaughan, Director of Business Development at Kaiko Systems, shared valuable insights on the SIRE 2.0 changes, strategies for preparing for inspections, and introduced Kaiko Systems SIRE 2.0 preparation tool. The webinar aimed to provide tanker operators with the knowledge and resources needed to successfully prepare for the upcoming SIRE 2.0 regime.
The article summarizes key takeaways from the webinar.
Key SIRE 2.0 Updates
One of the most significant updates in SIRE 2.0 is the incorporation of the human factor. This change recognizes the crucial role that crew members play in maintaining vessel safety and performance. The new inspection framework involves interviewing and assessing more crew members during the vetting inspection, ensuring that they are well-prepared to address any SIRE 2.0 question relevant to their vessel and demonstrating their effective operation of the vessel on a day-to-day basis.
SIRE 2.0 has also embraced digitalization to streamline the inspection process and improve communication between stakeholders. Inspectors now use intrinsically safe tablets to complete onboard vetting inspections in real-time and generate inspection reports. This digital approach allows for more efficient data collection and sharing, reducing the time spent on paperwork and enhancing the overall inspection experience for both inspectors and tanker operators.
The updated SIRE 2.0 program places a greater emphasis on vessel photographs in the inspection process. These photographs provide visual evidence of the vessel's condition and compliance with regulations. Tanker operators are now required to follow standardized photo-taking guidelines and upload the images to a dedicated Photo Repository. Ensuring that photographs are accurate, up-to-date (not older than 6 months), and in line with the OCIMF guidelines.
An overview of the SIRE 2.0 inspection process
The SIRE 2.0 inspection process, as documented by OCIMF, can be broken down into six distinct stages.
Stage 1: Operator submits a request for vetting through the OCIMF portal
The process begins with the tanker operator submitting a request for vetting through the OCIMF portal. This initiates the inspection process and helps the OCIMF determine the resources needed to carry out the inspection.
Stage 2: Operator completes all pre-Inspection data input
During this stage, the operator is responsible for completing all pre-inspection data input, including the PIQ, HVPQ, vessel photographs, and relevant certificates. Accurate and up-to-date information is essential for a successful inspection.
Stage 3: Generation of risk-based compiled vessel inspection questionnaire (CVIQ)
Once the operator has declared that all required data has been submitted, a risk-based compiled vessel inspection questionnaire (CVIQ) is generated. This tailored questionnaire incorporates 100 questions focused on hardware, processes and human factors.
Stage 4: Inspector prepares for the inspection based on operator-supplied content and CVIQ
The inspector then prepares for the inspection by reviewing the operator-supplied content and the generated CVIQ. This preparation ensures that the inspector is well-informed and ready to carry out a thorough inspection.
During this stage, the inspector completes the onboard vetting inspection using an intrinsically safe tablet. Each SIRE 2.0 inspection is designed to take approximately 8 hours of onboard inspection time, with most of the inspection report being completed during the physical inspection.
Stage 6: Validation and submission of the report
After leaving the vessel, the inspector validates and submits the inspection report. The report is then reviewed and published, concluding the SIRE 2.0 inspection process.
SIRE 2.0 challenges: preparing for a comprehensive inspection process
The introduction of SIRE 2.0 has brought about several changes to the vetting inspection process, which presents additional challenges for operators in preparing for and completing inspections. These challenges can be broken down into the following key areas:
Incorporation of human factors
SIRE 2.0 places increased emphasis on human factors, with more crew members being interviewed and assessed during the vetting inspection. Operators need to ensure that crew members are well-prepared and understand the importance of their role in the inspection process.
A vessel's crew is expected to be ready to address any SIRE 2.0 questions relevant to their vessel and demonstrate their ability to manage the vessel effectively on a day-to-day basis. Thorough training and ongoing communication are essential for maintaining a high level of preparedness.
Operators must ensure that the required vessel photographs are taken correctly onboard, following the guidelines provided by OCIMF. These photos must be stored, transmitted to shore, reviewed, and uploaded to the Photo Repository. Accurate and up-to-date images are crucial for a successful inspection.
Vessel condition assessment
A proper assessment of the vessel's condition is a vital component of the SIRE 2.0 inspection process. Operators must be aware of any issues onboard and take appropriate steps to address them. This includes regular maintenance and a commitment to proactive problem-solving.
Communication between vessel and shore
Effective communication and information sharing between the vessel’s and the shore teams are critical to the success of the SIRE 2.0 inspection. Tanker operators must improve communication processes and ensure that all relevant parties are informed and engaged throughout the process.
Preparing for SIRE 2.0 inspections: key strategies for tanker operators
Ensuring accurate and complete pre-inspection data input
The pre-inspection information provided by the operator sets the foundation for a successful inspection outcome. Tanker operators must ensure that their data input is accurate and complete to avoid any discrepancies during the inspection. These include:
PIQ - Pre-Inspection Questionnaire
HVPQ - Harmonised Vessel Particulars
Standard set of photos
Crew preparation and awareness
A well-prepared crew with a solid understanding of relevant processes, procedures, and documentation is crucial for a successful inspection. Tanker operators should invest in comprehensive training and ongoing support to ensure their crew is ready for SIRE 2.0 inspections.
Utilizing vetting preparation tools
Incorporating pre-vetting tools into the preparation process can help identify and address potential issues before the inspection takes place, increasing the likelihood of a positive vessel assessment.
Kaiko Systems' SIRE 2.0 Self-Assessment
Mobile app and web dashboard for crew members and shore teams
Kaiko Systems' self-assessment tool includes a user-friendly app for crew members and a comprehensive dashboard for shore teams. The app and dashboard provide real-time access to vessel information, ensuring that both the crew and shore teams are on the same page during the inspection process.
Tailored questionnaires based on vessel type and crew responsibilities
Kaiko Systems’ SIRE 2.0 self-assessment tool generates customized questionnaires tailored to the specific vessel type and crew responsibilities. This feature ensures that the preparation for the inspection process is focused on the most relevant aspects based on vessel type and a crew member position.
Vessel photograph repository and standardized photo-taking guidelines
The pre-vetting tool includes a centralized photograph repository, allowing tanker operators to easily access and manage their vessel images. Kaiko Systems’ solution also provides standardized photo-taking guidelines, ensuring that the photographs submitted during the pre-inspection process are accurate and up-to-date.
Offline functionality and data synchronization capabilities
Recognizing the connectivity challenges faced by vessels at sea, Kaiko Systems' solution offers offline functionality. Crew members can access and complete questionnaires even without an internet connection. Once connectivity is restored, the app syncs the data with the shore team's dashboard.
By offering tailored questionnaires, a centralized photograph repository, and seamless data synchronization, Kaiko Systems' SIRE 2.0 solution streamlines the preparation process, enabling tanker operators to proactively address potential issues in advance. Get ready for SIRE 2.0, with efficiency and clarity!